Specification

• User profiles with total control over functionality and access.

• Caters for one off Invoices , External Invoices that have been given out by an external Department, and Flexible Regular Invoices for re-occurring debt.

• Designed for Department and Section usage input with central validation, printing and posting, rejected invoices sent back to the user.

• Modern queuing system holding Invoices from all departments.

• Comprehensive regular/periodic debt system, allows for numerous intervals, quarter days, in advance and arrears.

• Allows a global price change in the Regular Accounts Module.

• Interface with a cash Receipting system via a cash file.

• BACS module that can output details via a file to be used by a BACS system, when available.

• Provides a link with the General Ledger via an extract file on a batch basis of Income Codes and amount details. All Income codes are recorded on the system with a standard description & short code.

• Caters for Credits, Write-Off's and Refunds.

• Recovery Profile pre-defined, with full arrears chasing with free text letters & flexible by Department, together with a full recovery module up to Legal. The recovery profile has an event, a number of days an action associated with each event.

• Comprehensive security facility, with User Profiles which restricts users to allowed functions only.

• Arrangement/instalment facility by Invoice or Invoices, by Debtor and produces direct debit by arrangements.

• Activity log of all updates.

• Extensive Notes facility.

• Produces copy Invoices.

• Full Audit Trails.

• Search by Debtor which would group Invoices together by Debtor.

• Import Invoices from external departments.

• Provides standard Invoice layout to suit needs. If there is an arrangement in place all invoices within that arrangement are grouped together.

• Maintains up to date balances for all invoices and Debtors, these balances can be printed/viewed at any time.

• Reports can be produced at any time using a start and date, we have monthly turn over for Debtor & Income Codes. Forced Audit trails are printed of all postings to the Ledger.

• Third party report tools can be used.

• Allows search facility by Debtor, Invoice, and Address.

• There is a file import routine for invoices produced from an external systems e.g. benefits, bus passes, service charges, or life line care.

• Flexible arrangement/instalment module.

• Invoices can be exported to a CSV file for special Printing.

• Full suite of arrears letters for recovery.

Call or e-mail for a demonstration.